Are you ready to play a pivotal role in shaping the vibrant and dynamic work environment at our Tallinn office? We are seeking a highly motivated and detail-oriented individual to join our team as an Office Manager. If you thrive in a fast-paced, collaborative setting and have a passion for ensuring an exceptional workplace experience, then this opportunity is for you!
Responsibilities:
- Be the friendly face and first point of contact for all office-related queries, creating a welcoming atmosphere for our team.
- Take charge of assembling office budgets and cost management, ensuring optimal use of resources to deliver high-standard office services.
- Make sure the office space is always in good condition, liaise with the landlord, and ensure timely payment of all invoices. Keep a keen eye on office supplies, groceries, snacks, and machines maintenance.
- Establish and implement comprehensive workplace health and safety guidelines, prioritizing the well-being of our team.
- Assist in planning and organizing engaging team events, corporate gatherings, and international travel.
- Facilitate a seamless onboarding experience by ordering office equipment for new joiners as well as make sure current employees have the right tools for the job.
- Efficiently manage our Stebby account, ensuring our team has access to the best wellness benefits.
Requirements:
- Experience in office or event management, coordination.
- Proficient in English to facilitate communication with our international team and Swiss headquarters.
- Demonstrate a high sense of responsibility and meticulous attention to detail, particularly when handling confidential information.
Bonus points if you have:
- Fluency in Estonian to enhance local communication and engagement.
Previous experience with payroll, invoices, and people management will be highly valued.
