Are you ready to play a pivotal role in shaping the vibrant and dynamic work environment at our Tallinn office? We are seeking a highly motivated and detail-oriented individual to join our team as an Office Manager. If you thrive in a fast-paced, collaborative setting and have a passion for ensuring an exceptional workplace experience, then this opportunity is for you!
Responsibilities:
- Frontline Support: Be the friendly face and first point of contact for all office-related queries, creating a welcoming atmosphere for our diverse team.
- Financial Stewardship: Take charge of assembling office budgets and cost management, ensuring optimal use of resources to deliver high-standard office services.
- Facility Maintenance: Make sure the office space is always in good condition, liaise with the landlord, and ensure timely payment of all invoices. Keep a keen eye on office supplies, groceries, snacks, and machines maintenance.
- Employee Engagement: Act as a liaison between employees and the accounting company, managing essential aspects like vacations, time sheets, and contractor invoices. Collaborate with people managers to enhance the overall workplace experience.
- Health and Safety: Establish and implement comprehensive workplace health and safety guidelines, prioritizing the well-being of our team.
- Event Coordination: Assist in planning and organizing engaging team events, corporate gatherings, and international travel. Bring our diverse team together with well-thought-out online get-togethers.
- Equipment Management: Facilitate a seamless onboarding experience by ordering office equipment for new joiners. Collaborate with our IT team to address any issues with broken equipment promptly.
- Stebby Account Management: Efficiently manage our Stebby account, ensuring our team has access to the best wellness benefits.
Requirements:
- Language Skills: Proficient in English to facilitate communication with our international team and Swiss headquarters.
- Responsibility and Detail-Oriented: Demonstrate a high sense of responsibility and meticulous attention to detail, particularly when handling confidential information.
It will be a plus if you have:
- Estonian Language Skills: Fluent in Estonian to enhance local communication and engagement.
- Financial and People Management Experience: Previous experience with payroll, invoices, and people management will be highly valued.
- Event Coordination Experience: Previous experience in organizing team events in Estonia will be considered an asset.
Join us in creating an exceptional workplace experience that fosters collaboration, innovation, and a sense of community. If you are ready to take on a multifaceted role where your skills make a tangible impact, apply now and be a key player in shaping our dynamic workplace culture!
